Vendor Electronic Invoicing

GSA has several applications to support various needs of our vendors for electronic invoicing. GSA prefers electronic invoicing. Some reasons to consider electronic invoicing are because it:

Is a paperless process
Increases invoicing visibility and control
Reduces invoice payment cycle times
Minimizes invoice returns
Reduces postage and paper costs
Sustains the environment

The electronic option will differ based upon the GSA provided acquisition reference number known as the Pegasys Document Number (PDN), Purchase Order (PO) number or Accounting Control Transaction (ACT) number. If the PDN/PO/ACT number is unknown, please contact your GSA Contracting Officer for assistance.

Web Input Applications

These web applications are secure, user friendly and efficient for our vendors to use. Please see the table below for PDN/PO/ACT number and follow the link for additional information.
PDN/PO/ACT numbers starting with: 1B, EK, EN, EP, PJ, PN, PS and RB	https://finance.ocfo.gsa.gov/defaultexternal/defaultexternal.aspx
PO Numbers starting with: CPN, CPS, EPN, EXD, FMN, FPN, FPS, FXD,FXS, GMN, HPN, HXD, IPN, IXD, JPN, LPN,LXD, MMN, MPN, MPS, MXD, MXS, NMN, NPN, NXD, NW, OPN, PMN, PPN, PPS, QPN, RPN, SPN, UPN, UPS, VPN, XMN, XPN or ZPN	http://fedpay.gsa.gov/
PDN/PO/ACT Numbers starting with: FP, QP, OP, TO, GD, GP or TP	https://vcss.ocfo.gsa.gov/
Utility Invoices	Electronic invoicing currently not available
All others PDN/PO/ACT Numbers	Please call (800) 676-3690

EDI & Bulk Load Invoice Files

GSA has the capability to receive and process both EDI and bulk invoice files for certain PDN/PO/ACT numbers.

Please call (800) 676-3690